- Pick up a copy of the Letter of Accommodation and Request for Individualized Testing Accommodations (R.I.T.A.) form from Disability Service at the beginning of the semester. It is the student’s responsibility to present the Letter of Accommodation to his or her instructor along with the Request for Individualized Testing Accommodations (R.I.T.A.).
- Meet with each instructor to discuss how testing accommodations will be facilitated. If exams will be proctored with Disability Services, the student must complete the Request for Individualized Testing Accommodations form with each instructor. Each instructor must sign the R.I.T.A. form, include the scheduled times and dates of tests, and indicate the materials, if any, a student will be allowed to bring and use during testing. Students must also sign each form. Testing accommodations at Disability Services are provided on a first come, first served basis. Note: Students should not leave the form with instructor to be completed without their input. It is the student’s responsibility to fill out and return this information to Disability Services.
- Communicate with instructors about providing appropriate alternatives for specialized materials like foreign languages, charts or illustrations.
- Provide a qualified reader identified by the instructor as familiar with the subject matter. Note: Disability Services will not be responsible for providing reader services for testing situations as outlined above.
- Contact the Disability Service provider for assistance if a difficulty should arise (i.e., instructor unavailable to complete the R.I.T.A. form, instructor questions legitimacy of accommodation letter, different accommodations are desired or extended time presents a scheduling conflict).
- Return the R.I.T.A. form to the Disability Services office no later than five business days prior to the first test date. Subsequent dates may be added to the testing schedule no later than two business days (48 hours) prior to the new test date. Final exams need to be scheduled two weeks prior to the last day of class.
- If circumstances require a cancellation, additional date or other changes in the test schedule, this information must be submitted in writing (email, fax, etc.) by the instructor to Disability Services. Disability Services must receive this information no later than two business days prior to the newly requested date and time. Disability Services may not be able to accommodate students who request final exams to be scheduled or changed with less than two weeks notice. It is the student’s responsibility to approach the instructor and ask for the updates as needed.
- If a student arrives more than 30 minutes late for a scheduled exam, the student is considered a no show. The student will be advised to go to the classroom to take the exam or speak to the instructor about rescheduling the exam in accordance with all the testing accommodations guidelines and policies.
- Unauthorized materials are not allowed inside the testing room. Unauthorized materials include jackets, hats, book bags and cell phones. Outside the testing room area, a secured locker will be provided within Disability Services. Disability Services is not responsible for lost or stolen items.
- Unless the student has computerized accommodations, the student will only be allowed to use the computer during the exam if it is pre-approved.
- Advise the Testing Coordinator or test proctor of any personal or medical needs that may arise during testing prior to the beginning of the test. If a student encounters a difficulty or other concern during the test, please inform a proctor in the testing area immediately.
- If an instructor indicates on the R.I.T.A. form that breaks are allowed, the exam must be given to the testing proctor until the student returns from the break. Students may not leave the building during a test. All books, backpacks, phones, coats, etc. must remain in the locker.
- Adhere to the Policy on Academic Honesty as stated in the Student Handbook. Please be advised that the testing facilities at Disability Services are monitored by cameras with recording capabilities.
Alternate Testing Locations
- Instructor or teaching assistant proctors exam.
- Schedule exam with the Counseling and Testing Center.
Responsibilities of Disability Services
- Prepare Letter of Accommodation.
- Ensure student understands exam protocol.
- Schedule exams and quizzes according to the submitted R.I.T.A. form.
- Facilitate delivery of exams based upon written instructions from instructors on R.I.T.A. forms.
- Request and document changes on pre-scheduled testing or nonscheduled testing for students only when lack of resources necessitate.
Disability Services is responsible for providing reasonable accommodations in a timely manner. Noncompliance on the part of the student with the procedures stated above may result in delays in or denial of the provision of accommodations.
Students must adhere to the Exam Protocol. Additionally, please review Disability Services protocol for students who exhibit behavior that may violate the Student Code of Conduct and the Disability Services Academic Honesty Policies and Procedures.