How To Provide Accomodations For Tests

How to Facilitate Testing Accommodations (Instructors)

Instructor Responsibilities

  • Respond to student’s requests for an office appointment in order to discuss accommodations with the student.
  • Read and sign the Letter of Accommodation during your office appointment with the student. You may want to keep a copy of it as well.
  • Complete and sign the Instructor side of the Request for Individualized Testing Accommodation form (R.I.T.A form) when the student presents it to you during an office appointment. You may want to keep a copy of the form as well.
  • Return the completed R.I.T.A to the student. It is the student’s responsibility to return the form to the Office of Disability Services.
  • Disability Services must receive the R.I.T.A form no later than two business days (48 hours) prior to the first scheduled test date. Note: Submitting a Request for Individualized Testing Accommodation form does not guarantee testing accommodations at Disability Services. Testing accommodations a Disability Services are provided on a “first-come, first-served” basis.
  • Subsequent test dates may be added to the student’s testing schedule in writing (email, fax, etc.) directly from the instructor to Disability Services. We must receive information about the new dates no later than two business days prior to the new test date.
  • Send final exam dates/times in writing (email, fax, etc.) no later than two weeks prior to the last day of class.
  • If you have pop quizzes, please contact the Testing Coordinator and make testing arrangements directly. Send the dates/times for pop quizzes in writing (email, fax, etc.) no later than two business days prior to the quiz date.
  • If circumstances require a cancellation or other change in a test schedule, this information must be submitted to Disability Services in writing (email, fax, etc.) from the instructor no later than two (2) business days prior to the newly requested date and time. Disability Services may not be able to accommodate final exam changes with less than two weeks notice.
  • With the instructor’s permission, Disability Services will allow one make-up day/amnesty day per week for students who missed their testing appointment. Make-up day/amnesty day for missed exams is the Friday of the business week in which the test date is scheduled. Instructors can indicate or decline permission on the instructor section of the R.I.T.A form. Blank responses will be interpreted as NO.
  • If a student misses a testing appointment and does not have permission to utilize the make-up day/amnesty day, then the student must contact the instructor and the instructor may submit the new testing date/time to Disability Services in writing (email, fax, etc.) no later than two business days prior to the new test date.
Disability Services’ Responsibilities
Prepare Letters of Accommodation.
  • Schedule student tests, quizzes, and exams according to the submitted R.I.T.A forms on a “first-come, first-served” basis and as resources permit.
  • Facilitate pick up and delivery of tests and exams based upon written instructions from instructors on R.I.T.A forms.
  • Request changes in prescheduled testing and/or non-scheduled testing for students only when lack of resources necessitate.
  • Maintain testing records.

Disability Services is responsible for providing reasonable accommodations in a timely manner. Noncompliance on the part of the student with the procedures stated above may result in delays in or denial of the provision of accommodations.